Generalizable simulation framework for the request-to-order process in the procurement of onboard vessel requisitions

Procurement in maritime logistics faces challenges due to uncertainties in demand and fluctuating market conditions. To address these complexities, we introduce a flexible discrete-event simulation framework that models the request-to-order process. This framework captures critical stages, including the generation of onboard vessel requisitions, requisition handling, and order allocation. Through numerical analysis, we compare two order allocation policies: a naive practice, which relies heavily on contracts, and a dynamic supplier selection approach that explores cost opportunities in the spot market. Our findings reveal trade-offs between cost efficiency and contract compliance, particularly in meeting volume commitments to contracted suppliers. Excessive reliance on spot market opportunities can yield significant savings but at the expense of contract compliance. Additionally, when spot rates are highly sensitive to order quantities, both policies tend to overutilize contracts, highlighting the need for larger volume commitments in such cases. These results offer actionable insights for improving procurement practices, while the framework's adaptability makes it a powerful decision-support tool across diverse procurement contexts.